When companies review their SaaS and digital services, they’re often surprised by how much money can be saved. These savings don’t usually come from one big cost, but from many smaller inefficiencies that add up over time.
Below are common areas where hidden savings can be found.
Savings opportunities are often spread across different parts of the organization. By systematically reviewing licenses, contracts, overlaps, and purchasing habits, companies can unlock significant savings — not just once, but year after year.
🔑 Licenses & Users
Unused licenses that are still being paid for.
Employee accounts left active after someone leaves the company.
Per-user pricing where seats are reserved but not actively used.
Paying for premium versions when a free or lower-tier plan would be sufficient.
📄 Contracts & Renewals
Contracts that auto-renew because they weren’t canceled in time.
Old contracts with built-in price increases that were never renegotiated.
One-off services that quietly turn into recurring subscriptions.
Project-based tools that remain active after the project has ended.
⚖️ Overlap & Market Alternatives
Overlapping services that provide similar or identical functionality.
Long-standing services where better or more cost-effective alternatives now exist.
Bundled or free features not being used, while a separate service is still paid for.
🛒 Purchasing & Negotiation
Multiple teams buying the same service separately instead of negotiating a better central deal.
Regional duplicates, where different offices use local tools instead of one company-wide solution.
Lack of centralized visibility, making it easy for small recurring charges to go unnoticed.
Subscriptions that could be renegotiated (e.g., more users today than at contract start, or long customer history).
Vendor discounts not being leveraged (volume discounts, nonprofit/education discounts, etc.).