Get timely reminders to cancel subscriptions before they renew.

Remove services that are no longer needed or have been left unused.

Streamline tools with similar functions.

Remove accounts belonging to employees who have left the company.

Deactivate logins for services that were only tested but not fully adopted.

Prevent unnecessary user accounts from being created during onboarding by ensuring they are only set up when truly needed.

Prevent duplicate purchases of services.

Set clear budgets for each department or category to ensure controlled purchasing.

Quickly identify who is responsible for login/admin on a certain service.

Access direct links to the service's admin page.

Stay informed about when to cancel a service.

Quickly verify if a service is already in use within the company.

Track cost changes over time and see their distribution across departments, categories and teams.

Identify high-cost services easily.

Monitor which services store sensitive information and ensure compliance with data protection standards.

Get reminders for upcoming service renewals.

No more needing to ask an admin to add or remove users.

No more asking around among colleagues for who is responsible for a specific service.

Easily check with colleagues which logins are still in use through a survey from Substly instead.

Get or give feedback about services you want to replace (rate services directly through the survey).

Easily access a list of all the services an employee is added to without needing to log into each service separately to check whether there is an account.

Service owners get notified automatically when it is time to remove a license.

Distribute tasks across multiple team members to reduce time spent per person.

Follow the off-boarding process in real-time and send reminders if tasks need to be done.

See exactly which services an employee needs access to, avoiding unnecessary communication.

Easily compare with a colleague in a similar role and add the same services without needing to ask around.

Ensuring data isn’t scattered – Substly provides a structured and centralized view of all software and services used within the organization, reducing the risk of fragmented and siloed data across teams. This ensures better visibility and control over digital resources.

Improving internal communication and accountability – By centralizing SaaS management, Substly makes it easier for teams to collaborate effectively. Employees no longer waste time figuring out who is responsible for specific services, leading to greater transparency, clearer ownership, and more informed decision-making.

Streamlining key processes – Substly simplifies essential workflows such as offboarding, budgeting, and forecasting, making these processes more secure and efficient. Organizations can cut unnecessary expenses and allocate resources more effectively by identifying unused or underutilized subscriptions.

Reduce Shadow IT risks – Get a clear overview of all software and eliminate untracked, unauthorized tools that pose security threats.

Control user access – Ensure the right people have access to the right tools, reducing the risk of unauthorized access and security gaps.

Streamline offboarding – Automatically identify and revoke departing employees' access to prevent security risks.

Improve audit readiness: Maintain accurate records of software usage and access to ensure compliance with GDPR, ISO 27001, SOC 2, and other frameworks.

Enhance vendor & contract management – Keep track of SaaS contracts, renewal dates, and security policies to ensure compliance with internal and external requirements.

Ensure secure access to company data: Remove former employees and consultants who still have login access to prevent unauthorized access to company data.

Avoid overdue renewals and unnecessary charges: Ensure services no longer needed aren’t automatically renewed or paid for.

Eliminate unused expensive services: Prevent costly services from continuing to be paid for after employees change roles or leave.

Prevent administrative gaps: Ensure service administrators transfer access rights before leaving and avoid disruptions by ensuring payment responsibility is handed off when someone leaves the role.

Prevent ongoing payments after departure: Stop paying for accounts after employees have left the company.

Ensure continuity and control: To avoid issues, minimize the risk of a single person controlling subscriptions and user accounts. Implement a proper handover process.

Protect against unauthorized access: Reduce the risk of sensitive data being leaked due to uncontrolled access to company systems.